RIBBLE BANKS PARISH COUNCIL

 

MINUTES OF AN EXTRAORDINARY MEETING OF THE COUNCIL,

HELD IN RATHMELL READING ROOM ON MONDAY 15th, DECEMBER 2008

 

Present:

 

Councillors                   D Clarke          Chairman

                                    R Crabtree

                                    F Higginson

                                    I Wright

                                   

Mr K Gerard (Internal Auditor), Mr R Stone.

 

15/12/01. Apologies.  Councillor B Houghton, Miss A Fawcett (Clerk), Mr M Dean, Mrs C Howorth; Mr B Proctor.

 

Chair’s statement:

The Chair pointed out that the purpose of this extraordinary meeting was to consider and approve the annual accounts for the year 2007-8. The Chair accepted that accounts had not been prepared within the normal timescale. The Council is taking action to ensure that the preparation accounts will not be delayed in future years.

 

15/12/02.  Declarations of Interest.  There were no declarations relevant to the agenda.

 

15/12/03.  Minutes of the Last Meeting.  The Minutes of the last meeting were agreed and signed as a true record. 

 

15/12/04 Matters arising

There were no matters arising.

 

15/12/05. Public Meeting Requirements for establishing Parish Councils. 

Mr Colin Iveson, Head of Democratic Services at CDC, had not been able to address a public meeting due to be held in Rathmell Reading Room on the subject on 4 December. The meeting has been rearranged for 1900-1940 on Tuesday 6th January 2009 (before the Parish Council meeting. Notices have been posted to this effect. The final decision on any application to form separate councils will lie with CDC and not the individual parishes.

 

15/11/06.  Finance.  The Chairman tabled the audited accounts; these are available for inspection at the meeting on 6th January 2009 or by contacting the Chair of the Council.

 

            6.1 Current Balances

            Deposit account                        £8331.02

            Current account                        £2137.86

 

Total                                     £10,468.88

 

 

6.2 Internal Audit

The Chair thanked Mr K Gerrard, Internal Auditor for completing the internal audit. The points made in Mr Gerrard’s report regarding the accumulation of reserves, the revision of the asset register and the management of the funds allocated to Parish meetings were discussed in some detail. The Council were agreed that the accumulation of reserves should only be for specific purposes.

 

6.3 End of Year Accounts 2007-8 

The internal audit confirmed that the accounts were satisfactory.

 

The end of year accounts were proposed for approval by Councillor Crabtree, the motion was seconded by Councillor Higginson.

 

6.4 External Audit - End of Year Accounts 2007-8 

The documentation required by MAZARS was completed and signed by the Chair in the presence of the Councillors and members of the public present at the meeting. Councillors reviewed and approved the letter of explanation for the late preparation and submission of the accounts which had been prepared by the Chair of the Council.

 

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15/12/7.  Date of Next Meeting.  The next meeting will be on 6th January 2009 at the Rathmell Reading Room at 1945 pm

 

 

 

PLEASE NOTE THE CHANGE OF TIME AND VENUE FOR THIS MEETING